Streamlining your business processes with an innovative ERP solution is no simple task. Many factors are involved in making the implementation a success, each an essential cog in the machine. If one is not completed correctly, the mechanism will undoubtedly be less efficient – or fail altogether.
At DFSM Consulting, we are Microsoft Dynamics AX 2012 R3 and AX 7 experts. We specialise in helping businesses to enhance their profits and activities through the power of ERP. So, we have an in-depth understanding of what it takes to make your ERP endeavour a success.
To help you on your path, we have developed a list of the most important factors related to an ERP implementation.
It’s one thing to introduce a new system, another to do it in a way that will be effective. Change management is essential to ensuring the new ERP adaptation is quick and fluid. Without it, you risk improper use, inefficiency or even resentment over the new processes.
Change management is not just about documentation or the assigning of roles throughout your team. It’s about having a proper procedure and allocating the right resources throughout your company.
It’s vital that key users of the ERP solution have ample time to engage with it. From the beginning of the implementation to the end. This way, you ensure that your team are familiar with the new systems and understand them fully, creating a productive, cohesive working environment.
How can you roll out of your ERP solution without the full backing of your senior management team? Senior managers set the tone and example for the rest of your staff, and should play an active role in the implementation.
Full commitment is essential to the success of your new solution.
Senior management needs to be fully engaged throughout the entirety of the process and take responsibility for it. If this occurs, your implementation is far more likely to triumph.
We have found in our long history that key users typically start interacting and using the ERP systems at the end of the process. Many ERP consultants only ask for their input during the system acceptance testing level or the user acceptance testing level. This, however, is far too late.
Key users within your company need to be introduced to your ERP solution early on, preferably during the analysis or design stage.
But why is this?
It’s simple – who better to provide direction and improvements than the people who will be using it on a day-to-day basis?
Your staff members see your programs and processes in action daily. They know how it works, and can give valuable input on how business processes will be mapped in the new system
By utilising your key users in this way, you are far more likely to get a solution that is an ideal fit for your company’s needs.
When it comes to introducing new software or business methods to your company, there is usually a great deal of apprehension. This is unquestionably due to past negative experiences.
Studies have shown that 60% of implementations have gone over budget or have taken too long due to data migration.
Data is the lifeblood of your business. It is essential that it is brought over to the new system, but it shouldn’t result in unnecessary time delays or extra costs.
To ensure that this doesn’t occur, data migration must be tackled early on in the process. The strategy for its transfer needs total clarity and acceptance across the board. This will make the migration process much faster.
To accomplish a successful ERP implementation, BI and user security must be a primary focus.
All too often, the BI and user security discussions are left till late in the process – usually around the user acceptance testing stage. However, leaving it that late is inadvisable.
User security and BI are factors that have paramount importance. They are key in providing structure and trust with your business processes.
Therefore, their solutions should be evaluated and organised at the beginning of your ERP implementation – preferably during the analysis stage. This will help ensure a seamless integration.
Implementing an ERP solution for your business is a substantial operation. Though it can be surrounded by anxiety, confusion and the looming fear of added costs or failure to meet deadlines, this doesn’t have to be the case.
By adhering to the expert advice laid out in this article, you will drastically assist your business in achieving a streamlined and effective ERP implementation.
If you would like to learn more about ERP solutions for your business and implementation processes, we recommend downloading our free whitepapers related to a successful ERP implementation. Alternatively, please don’t hesitate to get in touch with our experts at any time.